Ware Town Council

Serving the Local Community

Access to Information

The Freedom of Information Act 2000 requires all local councils to publish a scheme specifying the classes of information the council publishes or intends to publish.

This scheme sets out the classes of information held by Ware Town Council, how they are published and made available to the public and whether a charge is made to access any particular piece of information.

The purpose of the scheme is to ensure a significant amount of information is available, without the need for a specific request. The aim is to publish more information proactively and to develop a greater culture of openness and transparency.

Ware Town Council consists of 11 elected members representing approximately 13,000 electors with a total town population of approximately 17,500. The Town Council meets six times a year and committees of the Council meet at regular intervals in between.

The following list shows the classes of information that Ware Town Council publishes.

Published informationWhere it can be obtained
Class 1 – Who we are and what we do
Who is who on the Council and its CommitteesWebsite
Contact details for Town Clerk and Council membersWebsite
Location of main Council office and accessibility detailsWebsite
Staffing StructureWebsite
Class 2 – What we spend and how we spend it
Published informationWhere it can be obtained
Annual Return and Report by AuditorWebsite
WTC Budget 2017-18Website
Council Text PreceptWebsite
Borrowing Approval LetterMain Office
Financial Standing Orders and RegulationsWebsite
Grants given and receivedWebsite
List of current contracts and value of contractMain Office / Clerk’s Office
Members’ allowances and expensesClerk’s Office
Class 3 – What our priorities are and how we are doing
Published informationWhere it can be obtained
Town PlanN/A
Annual Report to Town MeetingWebsite
Quality statusN/A
Local charters drawn up in accordance with DCLG guidelinesN/A
Class 4 – How we make decisions
Published informationWhere it can be obtained
Timetable of meetingsWebsite
Agenda of meetingsWebsite / Noticeboard
Minutes of meetingsWebsite
Reports presented to council meetingsClerk’s Office
Responses to Consultation papersClerk’s Office
Responses to Planning applicationsWebsite / Clerk’s office
Bye-lawsClerk’s Office
Class 5 – Our policies and procedures
Published informationWhere it can be obtained
Standing OrdersWebsite
Committee and sub-committee terms of referenceWebsite
Co-option ProcedureWebsite
Code of ConductWebsite
Policy StatementsGeneral Office
Employment of staff:

General Office
Health & Safety PolicyWebsite
Recruitment policyGeneral Office
Policy and procedures for handling requests for informationGeneral Office
Complaints ProcedureWebsite
Child Protection PolicyWebsite
Vulnerable Adults PolicyWebsite
Planning PolicyWebsite
Training PolicyWebsite
Internet and Email PolicyWebsite
Records management policyGeneral Office
Data protection policyGeneral Office
Schedule of charges for informationGeneral Office
Class 6 – Lists and Registers
Published informationWhere it can be obtained
Assets RegisterGeneral Office
Disclosure LogGeneral Office
Register of members’ interestsWebsite
Register of gifts and hospitalityClerk’s Office
Class 7 – The Services we offer
Published informationWhere it can be obtained
AllotmentsWebsite / General Office
Burial grounds and closed churchyardsWebsite / General Office
Fletcher’s Lea at the PrioryWebsite
The PrioryWebsite
Priory ParkWebsite
Priory Play EquipmentWebsite
Priory LidoWebsite
Church ClockGeneral Office
Public ConveniencesGeneral Office
Agency agreementsN/A

The Town Council will make no charge for the public to access this information during normal office hours (Monday – Friday 9.00 am – 4.30 pm). However where hard copies are required and photocopies are available, a charge of 10p per A4 page plus postage and packaging will be charged where applicable (as long as the information in question is not subject to copyright).

Town Clerk: Jill Rowlinson
Ware Town Council, The Priory, Ware, Herts, SG12 9AL

For information available under the Publication Scheme email: info@waretowncouncil.gov.uk

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